Last updated: 1 April 2024
INTRODUCTION
We respect your privacy during the recruitment process. This Recruitment Privacy Notice (“Privacy Notice”) outlines how the LUXASIA group, including LUXASIA Group Pte. Ltd. and its subsidiaries and affiliates (collectively referred to as “LUXASIA,” “we,” “us,” or “our”), collects, processes, and manages your personal data during the recruitment process.
Your consent is sought at the time of providing the information or through any subsequent communication. In certain legally prescribed situations, consent may not be required.
YOUR CONSENT
We acquire your consent before collecting and processing your personal data for recruitment purposes. Your use of our recruitment processes indicates your consent to the collection, processing, sharing and storing of your personal data as outlined in this Privacy Notice.
Please ensure that all personal data submitted is accurate, complete, and up-to-date. Failure to provide or update accurate personal data may affect your application.
If you disagree with this Privacy Notice, it might impact our ability to proceed with your job application.
HOW WE COLLECT YOUR DATA
We collect personal data that you voluntarily provide during the recruitment process, including but not limited to:
- submission of job applications through our online recruitment system.
- participation in interviews, assessments, or other evaluation processes.
- communication via email, phone, or other channels regarding your application.
- any additional information you provide during the recruitment process.
PERSONAL DATA WE COLLECT FROM YOU
Your data is any information about you that may be used to identify you. It includes the information that you provide to us, that we collect, or that we are provided with by third parties who act for you, whether directly or indirectly. It does not include anonymous data whereby the identity has been removed so that it can no longer be associated with you.
We may collect, process, use, store, and transfer different types of personal data about you to the extent permissible under the applicable laws and regulations:
Basic Personal Data
- Identity Data: Includes your first name, last name, contact details, photographs, and video recordings.
- Contact Data: Encompasses email address, phone number, and other relevant contact details.
- Professional Data: Includes your CV, resume, work experience, education, and skills.
Sensitive Personal Data:
We may sometimes need to collect sensitive personal data from you. We only do so if it is necessary and with your consent, to the extent permissible under the applicable laws and regulations:
- Health and Medical Data: Includes information about any medical history.
HOW WE USE YOUR PERSONAL DATA
We process your personal data for recruitment-related purposes based on your consent, legitimate interests, and the necessity to fulfill our legal obligations as an employer:
- Evaluating your suitability for job positions within LUXASIA.
- Managing the recruitment process, including interviews, assessments, and communication.
- Contacting you regarding job opportunities, updates, and feedback.
- Ensuring compliance with applicable employment laws and regulations.
- Improving our recruitment processes and assessing our workforce needs.
WHO HAS ACCESS TO YOUR DATA
We may share or disclose your personal data to relevant parties involved in the recruitment process:
- Members within the LUXASIA group, including subsidiaries and affiliates.
- Service providers, suppliers, and agents involved in the recruitment process.
- Professional advisers, consultants, and third parties providing related services.
- Government or regulatory authorities, as required by law.
LOCATION AND TRANSFER OF PERSONAL DATA
Your personal data may be transferred, processed, and stored in other regions where the LUXASIA group and its members are located. For instance, your data may be shared with any of the above-mentioned parties who may be located in regions different from where you are located. When transferring your data, we ensure that sufficient measures are in place to protect your data in accordance with applicable laws.
RETENTION OF YOUR PERSONAL DATA
We retain your personal data for as long as necessary to fulfill recruitment purposes, comply with legal requirements, and resolve disputes. In determining the retention period, we consider the amount, nature, and sensitivity of the personal data, the purposes for which we process your personal data, whether we can achieve those purposes through other means, and the applicable legal requirements. In addition, certain information may be stored indefinitely due to technical constraints and will be blocked from further processing for purposes that are not mandatory by law.
SECURITY OF YOUR PERSONAL DATA
All electronic storage and transmission of your personal data is secured and stored on managed servers with controlled access and appropriate security technologies.
We implement a variety of organisational, information security, and technical measures to protect your personal data against loss, misuse, destruction, unauthorised access, unauthorised modification, or similar risks. To maintain the confidentiality and integrity of your personal data, we will only share your data with authorised persons within the LUXASIA group on a need-to-know basis.
When we engage third parties to process personal data on our behalf, we will ensure they provide sufficient guarantees to us to have implemented the necessary organisational, information security, and technical measures and have taken reasonable steps to comply with these measures.
USE OF COOKIES
Our recruitment processes may involve the use of cookies. You can manage cookie preferences in your web browser.
LINKS TO THIRD-PARTY WEBSITES FROM OUR PLATFORMS
Our recruitment processes may include links to third-party websites. We are not responsible for the privacy practices of these sites.
YOUR RIGHTS
You have the right to access, rectify, erase, restrict, or port your personal data. Contact us at dpo@luxasia.com to exercise your rights. Before we accede to your request, we may need to verify your identity by sighting your national personal identification document.
CONTACT US:
For queries, concerns, or to exercise your rights, contact our Data Protection Officer at dpo@luxasia.com. Any query or complaint should include, at least, the following details:
- Your full name and contact details.
- Brief description of your query or complaint.
CHANGES TO THIS PRIVACY NOTICE:
We may update this Privacy Notice periodically. Check our platforms for the latest version and be aware of any changes.
